Executive meetings; 2006
| April 24, 06 | May 18, 06 | June 15, 06 | August 31, 06 | September 21, 06 |
| October 19, 06 | November 30, 06 | January 4, 07 | March 8, 07 | April 4, 07 |
| May 16, 07 | ||||
April 24, 2006
1. Meeting called to Order 7:20 p.m. Quorum: 7/11 + President
2. Approval of Agenda; No agenda
3. Approval of Minutes; No minutes were provided.
4. President's Report; Bob Turple
The following names were put forward as possible attendees:
5. Registration; It was unanimously decided by the Executive to hold the registration for the 2006/2007 season on Tuesday, May 9, 2006, from 6:00 p.m. to 8:00 p.m. in the arena warmroom.
6. Registration Fees; After some discussion, Staci Nelson motioned that the registration fees remain the same as last year's fees. Jodi Hieta seconded. Motion carried.
7. Risk Manager; There was some discussion held regarding Risk Management and duties and responsibilities that this job entails.
8. Meeting dates; After some discussion, it was agreed by the Executive that the Executive meetings for the 2006/2007 season will be held on the third Thursday of each month at 7:30 p.m. in the meeting room.
9. Next meeting is set for Thursday, May 18, 2006, at 7:30 p.m. in the meeting room. Mike Eddy and Corrine Floyd will be asked to attend to officially hand over their position to the newly elected President and Treasurer.
Meeting adjourned at 8:29 p.m.
Recorded by Staci Nelson.
May 18, 2006
1. Meeting called to order 7:36pm. Quorum: 11/13
2. Approval of Agenda; Kristine Sandhu motioned that the agenda be approved as presented. Clarke Atchison seconded. Motion carried.
3. Approval of minutes; Kristine Sandhu motioned that the minutes of April 24, 2006 meeting be accepted as presented. Daryle Carpentier seconded. Motion carried.
4. Treasurer Report;
5. President's Report; Bob Turple
Bob moves that the clubs registration for 2006-2007 be paid by August 31st without late fees.
Ads are still going in the Citizen & Gazette regarding club still accepting registration.
6. Correspondence;
7. New Business; *Tracy Lamb moves to design a website for LCDMHA at no cost to the association other than the monthly hosting fees. Greg Smith seconds. Motion carried.
8. Next Meeting; June 15, 2006 at 7:30pm in the meeting room.
Meeting Adjourned at 9:26pm
June 15, 2006
1. Meeting called to order 7:41pm.Quorum: 10/13
Present: Clarke Atchison, Bob Turple, Tracy Lamb, Kristine Anderson, Daryle Carpentier, Kristine Sandu, Laurie Eriksen, Nelson Schmidt, Jodi Hieta, Staci Nelson
2. Approval of Agenda: Staci Nelson motioned that the agenda be approved as presented. Daryle Carpentier seconded. Motion carried.
3. Approval of minutes: Kristine Sandhu motioned that the minutes of May 18th, 2006 meeting be accepted as presented. Daryle Carpentier seconded. Motion carried.
4. Treasurer Report: General Fund $73,896.23 Gaming Fund $164.64. Tracy reported deposits of $25,976.61 of Registration fees. Tracy motions to approve Financial statement for July 2006 as presented. Jodi Hieta seconds. motion carried.
5. President's Report: Jim Humphrey will represent LCDMHA at the BCAHA AGM in Langley in June. Clarke moves that LCDMHA pay Jim's costs up to $1,000.00 once receipts are given to our treasurer. Kristine seconds. Motion carried.
6. Correspondence: None
7. New Business: Kristine Anderson has 2 families that have applied for Kid Sport. Kristine Anderson talked to Kathy Irving from Cowichan Valley. She stated that Bantam will have AAA & B1. Bob will e-mail Kathy if PeeWee and Midget will offer AAA, B1 B2. Try-outs for rep hockey will be August 25-August 28th.
8. Next Meeting: August 16, 2006 at 7:30pm in the meeting room. Meeting Adjourned at 9:26pm.
August 31, 2006
1. Meeting called to order 7:30pm. Quorum: 10/11
Present: Clarke Atchison, Bob Turple, Tracy Lamb, Kristine Anderson, Daryle Carpentier, Kristine Sandhu, Nelson Schmidt, Jodi Hieta, Chris Anderson, Linda Sutherland, Stacie Nelson.
2. Approval of Agenda: Stacie Nelson motioned that the agenda be approved as presented. Daryle Carpentier seconded. Motion carried.
3. Approval of minutes: Kristine motioned that minutes of June 15, 2006 be approved. Stacie Nelson seconded. Motion carried.
4. Treasurer Report: Cheques have been deposited up to August 31st. A family with two cheque's dated April 2006 have not been cashed as family told not to deposit. Tracy can't get ahold of family regarding these cheque's. Tracy to send letter stating the fee's must be paid by Sept. 15th, cash or money order will only be accepted.
5. President's Report: Report Attached.
6. Correspondence: Request for Novice C team to hold 50/50 and run door for 2 Capitals games was approved through an e-mail that Stacie sent out.
7. New Business: Robin is working on coaches for 2006/2007 teams. He will e-mail executive for final approval. Laurie to look after getting photographer for team pictures. Brian has bought equipment at a cost of $3,882.00 so far. Stacie motions to allow up to $7000.00 be spent towards the purchase of hockey equipment. Clarke seconds motion. Motion carried.
Power Skating: Daryle has emailed Heath Dennison regarding power-skating. We have ice booked 6:00-9:00 pm. Oct-Dec & Jan 07-March 07.
8. Next Meeting: September 21, 2006 at 7:30 pm in the meeting room. Meeting adjourned at 9:15 pm.
September 21, 2006
1. Meeting called to order 7:30pm. Quorum: 10/11
Present: Clarke Atchison, Bob Turple, Tracy Lamb, Kristine Anderson, Chris Anderson, Daryle Carpentier, Kristine Sandhu, Nelson Schmidt, Jodi Hieta, Staci Nelson, Greg Smith, Linda Sutherland.
2. Approval of Agenda: Staci Nelson motioned that the agenda be approved as presented. Daryle Carpentier seconded. Motion carried.
3. Approval of minutes: Kristine motioned that minutes of August 16th meeting be accepted a presented. 2006 be approved. Greg Smith seconds motion. Motion carried.
4.President's Report: Report Attached.
5. Financial Report: We must have 3 different colored tickets for selling 50/50 tickets. Balances as of August 31, 2006: General Account: $74,949.26 and Gaming Account: $174.00. Kristine Sandhu motions to accept Financial report for August 2006. Daryle Carpentier seconds motion. Motion carried.
6. Other reports : Staci Nelson attended the VIAHA meeting on September 10/06 in Nanaimo.
7. Other Business: Registration now completed.
8. New Business : After much discussion regarding equipment. Staci Nelson motioned to the purchase of new Referee equipment up to $1500.00. Clarke Atchison seconds. Motion carried.
Ref's to go down to Eddy's Hockey Shop to be fitted. A deposit of $100.00 given when ref equipment is signed out. Chris Anderson motioned to pay $200.00 for a scanner so player information goes into system. Greg Smith seconds motion. Motion carried.
Kristine Sandhu motioned to pay Tim $15.00 per game as score keeper. Chris Anderson seconds motion. Motions carred.
Staci Nelson motioned to approve a hockey pool for Novice C and PeeWee teams. Clarke seconds motion. Motion carried.
9. Next Meeting Date: October 19, 2006 at 7:00 pm. Meeting adjourned at 9:10 pm.
October 19, 2006
1. Meeting called to order at 7:30 pm
2. Quorum: 9/11 + President
Present: Bob Turple, Tracy Lamb, Daryle Carpentier, Nelson Schmidt, Jodi Hieta, Staci Nelson, Greg Smith, Clarke Atchison, Kristine Sandhu, Chris Anderson, Linda Sutherland.
Guests Kristine Anderson - Registrar
3. Approval of Agenda. Staci Nelson motioned to amend agenda as necessary. Kristine Sandhu seconds. Motion carried.
4. Approval of minutes from August 31,06. Kristine Sandhu/Daryle Carpentier. Carried
5.Treasurer's Report
- Tracy Lamb reported that there is $174.64 in Gaming account. $78,938.59 in General account. 50/50 money to go into the gaming account. Will bring the 06/07 budget for approval to the next meeting. We still have 2 families with oustanding fee's. Bob to contact them to make payment arrangments.
- Tracy moves that both families pay outstanding fee's by October 31,2006 in cash or bank draft. Staci nelson seconds. Motion carried.
Power Skating - Daryle Carpentier says Powerskating is almost 100% capacity for the first half of the season. Daryle motions to purchase a set CD/Booklet for the checking clinic. Chris Anderson seconds. Carried.
New Business
- Staci nelson motions to give $1000.00 to the Robertson Family. Clark Atchison seconds. Motion carried.
- Bar Code Scanner has arrived.
- Transfer & Support letters are done.
- 2005/2006 PeeWee C team won the league. We need to modify the banner with the players names on it. Daryle motions, Staci seconds. Carried
Next meeting November 30, 2006 at 7:00pm.
November, 2006
1. Meeting called to order 6:50pm. Quorum: 8/12
Present: Bob Turple, Tracy Lamb, Chris Anderson, Daryle Carpentier, Nelson Schmidt, Jodi Hieta, Staci Nelson, Greg Smith, Linda Sutherland.
2. Approval of Agenda: Staci Nelson motioned to amend the agenda as necessary. Jodi Hieta seconded. Motion carried.
3. Approval of minutes from October 19, 2006 meeting.: No Minutes were provided.
4.Correspondence:
- It was noted that the Midget C game against Fuller Lake on November 18th was cancelled due to no officials. Fuller Lake was awarded two points and the game has been rescheduled.
- Peewee C game on November 18th at Fuller Lake - issues were brought to the Executive's attention regarding this matter. Other incidents regarding a coach were also brought to the Edecutive's attention and a letter is to be sent to him advising that he is now on probation with Lake Cowichan District Minor Hockey. A copy of that letter is to be sent to the Disciplinary Committee.
- Debbie Ferguson sent a letter to Cowichan Recreation regarding girls dressing room. John Elzinga noted that the Appollos have been asked to remove their gear from dressing room 5 so that it can be used if needed. John Elzinga also noted that there is a 25% fee to cancel ice next season A dressing room and arena expansion in the plans to be done in 2009.
- Email from Mike Eddy regarding why we should join Cowichan Valley Minor Hockey.
5. President's Report: Copy attached.
6. Registration: Kristine noted that we have 108 players playing in Lake Cowichan and 28 playing in Cowichan Valley.
7. Budget: Staci Nelson motioned that the proposed Budet presented be accepted as presented. Daryle Carpentier seconded. Motion carried.
8. Officials : Right now we have 10 refs (3 adults and 7 youth of which 6 play hockey themselves.
9. Novice C Fundraiser :- Staci Nelson has been given permission to run a superbowl pool and bottle drive for Novice C fundraisers.
Next meeting January 4, 2007.December 14, 2007
1. Meeting called to order at 7:02 pm
2. Quorum: 9/11 + President
Present: Tracy Lamb, Daryle Carpentier, Nelson Schmidt, Jodi Hieta, Staci Nelson, Greg Smith, Kristine Sandhu, Chris Anderson, Brian Eriksen, Rod Logan, Mike Eddy
Guests Kristine Anderson - Registrar
3. Approval of Agenda. Kristine Sandhu motioned to approve the agenda as presented. Daryle Carpentier seconds. Motion carried.
4. Approval of minutes: Minutes from October 19,06 will be presented at the next meeting.
5.Treasurer's Report - Nil
remainder of minutes missing
6. Presidents Report Bob Turple absent.
7. New Business
- Mike Eddy - Past President of LCDMHA discusses the continuation of offering hockey for 2007/2008 season. Currently we have 108 players registered. At the the Bantam level possibly only 7 will be registering. This club can't offer competitive hockey in Lake Cowichan. If LC merged with Cowichan Valley we would still have our house teams being played in LC. LCDMHA would still hold their identity. All our equipment would be kept and used for our house teams. Our recreatonal teams would be coached and managed by local parents. LCDMHA money could be held "in trust" by a non-profit organization. For any players who want to play a higher level of hockey this merging of hockey clubs would be good.
- Current CVMHA executive supports LCDMHA joining Cowichan Valley in 2007. All the members of LC executive support this. Staci Nelson drafting a letter to the membership regarding the merging of the two hockey clubs. We will hold a membership meeting in January 2007.
8.Power Skating Still taking registration for the second half of the hockey season.
Next meeting January 22, 2007
Meeting adourned at 9:31 pm
Recorded by Kristine Sandhu
January 4, 2007
1. Meeting called to order. Quorum: 7/11
Present: Bob Turple, Tracy Lamb, Chris Anderson, Daryle Carpentier, Nelson Schmidt, Jodi Hieta, Staci Nelson, Greg Smith, Linda Sutherland, Clarke Atchison, Mike Eddy
2. Approval of Agenda: Staci Nelson motioned to amend the agenda as necessary. Jodi Hieta seconded. Motion carried.
3. Approval of minutes from November 30, 2006 meeting.: No Minutes were provided.
4.Amalgamation / Dissolution:
- Kathy Irving, Kristen Arnold and Mike Hache from Cowichan Valley Minor Hockey attended our meeting to provide information and answer questions regarding LCDMHA dissolving and joining CVMHA. Kathy noted that this was her fourth time attending a LCDMHA meeting to discuss amalgamation. Kristine Anderson provided our projected 2007/2008 registration numbers.
- Kathy explained the umbrella in which Cowichan Valley Minor Hockey was. They previously operated three clubs under the Cowichan Valley umbrella prior to creating Cowichan Valley Minor Hockey. She also noted that BC Amateur Hockey did not recognize Fuller Lake, Duncan and Kerry Park branches.
- Executive members presented questions to Kathy Irving and Mike Eddy regarding what we could expect to happen if we joined CVMHA. After lengthy discussions, representatives from CVMHA vacated our meeting and our executive continued discussions.
- Staci Nelson motioned that Lake Cowichan District Minor Hockey dissolve its Association and join Cowichan Valley Minor Hockey and that we take it to the membership for a vote. Chris Anderson seconded. Motion carried.
- An information meeting for membership was set for Tuesday, January 23, 2007 at 7:00 pm in the lowere hall. Chris Anderson to look after booking the hall and Staci Nelson will look after advertising in the Gazette (to run January 10th and January 17th) and the Citizen to run January 21. The meeting is for members only and a member means "those persons having a child/children registered with Lake Cowichan District Minor Hockey for the 2006/2007 season". This is to be included in the advertisement along with a note that no children are permitted.
5. No reports or comments were given.
6. Jamboree: Jamboree will be held on January 20, 2007. Schedule is:
- 8:00-9:29 Bantam C
- 9:30-10:50 Atom C
- 11:00-11:30 Opening Ceremonies
- 11:30-12:20 Novice A
- 12:30-1:50 PeeWee C
- 2:00-3:20 Novice C
- 3:30-5:20 Midget C
Meeting adjourned at 8:45 p.m.
March 8, 2007
1. Meeting called to Order 6:40 p.m.
2. Quorum: 8/11 + President
Present: Bob Turple, Tracy Lamb, Daryle Carpentier, Nelson Schmidt, Jodi Hieta, Staci Nelson, Greg Smith, Clarke Atchison, Mike Eddy
Absent: Kristine Sandhu, Chris Anderson, Linda Sutherland
Guests Krisine Anderson, Registrar
3. Motion to amend Agenda. Staci Nelson/ Mike Eddy. Motion carried.
4. Approval of minutes from October 19, 2006 and January 22, 2007 meeting. No Minutes were provided.
5.Treasurer's Report - No report was provided. Tracy Lamb did provide a printour (copy attached) of the balances in specific categories. Staci Nelson suggested that our books be reviewed annually by an accountant and that unaudited financial statements e presented each year.
6. Correspondence Out
- A draft letter to CVMHA outlining the results of the February 22, 2007 vote to dissolve LCDMHA and join CVMHA and request for support for the 2007/2008 season was presented for discussion and comments. Suggested changes will be made and Bob Turple will send it to CVMHA.
- Special Event Sanction has been sent to BC Hockey with respect to the Banquet and AGM.
7. Correspondence In
- Contract for Rental of the Community hall on April 1, 2007 for the Banquet and AGM. Cost for the Hall-$240.00 plus $90.00 set up. Grand total with GST $349.80. $100.00 damage deposit is required and Tracy Lamb will provide that to the arena.
REPORTS
8. President (Bob Turple) - Copy of report is attached.
9. 1st Vice President (Daryle Carpentier)
- Powerskating - First half of the season went well. The sessions were all full to capacity. Our costs to run the program were easily covered (ic and instructor costs). The second half did not go as well. The first two weeks I was away and when I returned people dropped out and we also lost a couple of kids to Cowichan Valley's program. We took a loss the second half.
- AGM - Descriptions of positions were presented. It was suggested that directors do appointed positions.
10. 2nd Vice President (Staci Nelson)
- Esso Awards have been ordered and Hockey Canada has guaranteed that they will be delivered to my office by courier.
- Atom Playoffs - Petra Van Deventer from Cowichan Valley and she has asked me to ensure that we have supplied a timekeeper for all games (including games LC is not involved in) and that someone from the Executive is at the final game to present the playoff banner to the winning team.
11. Secretary (Kristine Sandhu) - Absent
12. Treasurer (Tracy Lamb) - Nil
13. Directors etc. - No reports
14. Discipline Committee Chair - Daryle Carpentier
15. Registrar - Kristine Anderson - Nil
16. February 22, 2007 Membership Meeting - Tabled
17. Banquet; Sunday April 1, 1:00pm with AGM to follow at 4:30 pm
Hall has been rented from 11:30 to 7:00 pm to allow for set up. Estimated 300 people will attend. Rob Kolenberg has agreed to cater the event again. Cost is $11.00 per adult and $8.00 per child. Staci Nelson motion that player, team officials and referees will be free. Daryle Carpentier seconded. Motion carried.
An agenda, last year's AGM minutes and the minutes from the February 22, 2007 need to be presented at the AGM and passed.
It was suggested that John Elzinga and Dave Peters be asked to run the election along with 2 scrutineers. Staci Nelson will contact John Elzinga.
An advertisement needs to go in the paper to run at least 14 days prior to the AGM. Staci Nelson has a copy of last year's ad and will look after putting the ad in this week's paper.
Tickets - Kristine Anderson and Staci Nelson will look after printing and distributing tickets to each team.
Clarke Atchison motioned and Staci Nelson seconded that the meeting adjourn at 8:30pm.
Recorded by Staci Nelson
April 4, 2007
1. Meeting called to order - 6:35 pm.
2. Quorum: 10/11 + President
Present: Bob Turple, Tracy Lamb, Jodi Hieta, Staci Nelson, Greg Smith, Clarke Atchison, Kelly Bergstrom, Tricia Mayea, Chris Anderson, Kristine Anderson, Erin Robertson
Absent: Dennis Cassidy
Guests
3. Motion to amend Agenda. Greg Smith/Chris Anderson. Motion carried.
4. Approval of minutes from September 21, 2006 and October 19, 2006 and December 14, 2006 meetings. Clarke seconded. Motion carried.
New Business
- Staci attended VIHA meeting. There will now be forms for underage players as well as overage player movement.
- Standardized game sheets will be available through VIHA.
- Coaches clinics will now include speak-out and safety course.
- VIHA AGM May 27, 2007. Location and time TBA
5.Clarke motioned to change signing authority at ISCU from Bob Turple and Kristine Sandhu to Staci Nelson and Jodi Hieta. Tracy Lamb to remain as signing authority. Kristine Anderson senconded. Motion carried.
6. Release letters - No release letters will be issued until a declaration of residency has been provided.
7.Appointed Positions
- Head Coach - Chris Anderson
- Equipment Manager - Clark Atchison
- Registrar - Kristine Anderson
- Referee in Chief - TBA
- Risk & Safety - TBA, suggested Dennis Cassidy
- Ice Co-ordinator - Laurie Erickson
- Advertising / Marketing - Tricia Mayea
- Discipline Committee Chair - Greg Smith
- Fundraising / Sponsorship - Erin Robertson
- Player placement / Coaching-Staci Nelson/Chris Anderson/Kelly Bergstrom/Greg Smith
8. Registration
- Registration will be held April 12/07 and May 3?07 @ 6pm-8:30 pm in the arena warm room.
- $50.00 deposit required at registration.
- Chris motioned to keep registration fees the same as the previous season. Greg seconded. Carried.
- First year players at all levels will pay $100 registration fee.
- Adversement in paper.
9. Equipment Room - Staci is sending letter in regards to equipment room. Clark and Staci will hav keys. jodi, Kristine and Tracy will have access for photocopying. No other access allowed.
10. Constitution and Bylaws - Staci is in the process of drafting our constitution and bylaws and will present it to the executive upon completion. The executive will amend as needed and present to the membership for approval.
11. Office Expenses - Kristine motioned to buy office supplies for up to $150 Trish seconded. Carried.
12. Motions
- Greg motioned to pay all operating costs for the 2007/2008 season, Tracy seconded.
- Clard motioned to donate $100 to The Diabetes foundation in memory of Diane Smith. Trish seconded.
- Jodi motioned to buy 2 name bars for the Atom C banners (approx $40.00 each). Clark seconded.
- Jodi motioned to order a new novice A White pendant for Evan Rowbottom. Chris seconded.
- Greg motioned to run full page registration ads in the gazette. Chris seconded.
13. Banquet
- Total cost of the banquet was $3141.20
- Income was approx $850.00
14. Meeting Dates - 3rd Wednesday of every month. Next meeting May 16, 2007. 6:30 pm, Arena meeting room.
Meeting adjourned @ 7:50pm
May 16, 2007
1. Meeting called to order - 6:50 pm.
2. Quorum: 10/11 + President
Present: Staci Nelson, Tricia Mayea, Kelly Bergstrom, Clark Atchison, Tracy Lamb, Greg Smith, Erin Robertson, Kristine Anderson, Chris Anderson, Jodi Hieta
Absent: Dennis Cassidy
Guests:
3. Greg Smith motioned to amend the agenda as necessary. Clark Atchison secon. Carried.
4. Kelly Bergstrom motioned to approve the minutes from April 4, 2007 meeting. Chris Anderson second. Carried.
Officers Reports
5.Presidents Report - attached
6. 1st Vice President-NTR
7. 2nd Vice President-NTR
8. Treasurer - Tracy put $40,000 into a 90 day term deposit.
9. Secretary-NTR
Directors Reports
10. Kristine Anderson registrar-123 total registrations to date
Chris Anderson head coach-NTR
Tricia Mayea-Advertising & marketing-(attached_
Clark Atchison equipment manager-to contact last years managers to make sure all equipment is returned from last season.
Kelly Bergstrom-NTR
Old Business
- Referee in chief - HELP
- Risk and Safety manager-Colleen Johel
New Business
- Free Registration won by Toby Lamb (drawn by Connie Vaughan)
- Roller Hockey deposite of $100 per jersey and $50 per chest protector was received
- Yellow helmets, Clark Atchison motioned to donate them to the skate shop. Erin Robertson second. Carried. (Greg Opposed)
- Clark to see that all equipment is returned.
- Tracy Lamb is to get next seasons budget organized.
- Ice Schedule-Ice requirements need to be in by June 13. 25% fee for cancellations. Contracts signed by July 27th. Full charge if less than 1 week notice for ice cancellation. Local groups get priority on ice. 2 million liability required. Ice rates up from $58 to $64.
- Sponsorship-Greg Smith to look for businesses to sponsor teams and road hockey tournament. Team sponsors cost will be $500 for the first year (includes name bars). $350 following years.
Motions
- Clark motioned for Greg Smith to contact two families regarding outstanding powerskating dues. Erin Robertson seconds. Carried.
- Greg Smith motioned to buy 75 t-shirts for the road hockey tournament. Chris Anderson second. Carried.
Check with Jim Humphrey about expenses???
Meeting adjourned-8:30pm